PERSONAL ASSISTANT TO WORK REMOTELY FOR INTERNATIONAL FAMILY BASED IN SWITZERLAND WITH FLUENT ENGLISH AND FRENCH LANGUAGE SKILLS A PREREQUISITE
We are looking for a dynamic, highly communicative and committed Personal Assistant who is looking for their next long-term role, and who is a self-starter, who can work autonomously in what will be a remote based position.
Our clients are a boutique international services company who are looking for a capable administrator and PA. The company serves the business interests, both wholly owned and other equity investments, of an international family and part of the role will be to look after personal matters for the family and the principal, some of which will effectively be nitty gritty PA type activity.
Our clients run a virtual back office, of which team you would be joining. The business principal is resident in Switzerland, although travels widely. The head of said office and finance would be your main reporting manager and she is based in Lichtenstein, with the main accountant bookkeeper being based in Hungary. You can be based wherever you wish (at home), provided you have good high speed broadband internet and cellular access.
The company manages a geographically wide ranging residential property investment which requires hands-on management of issues as well as a full time maintenance duo. Part of the role is to schedule service and repair programs for the personal vehicles and properties and ensure that all personal and business equipment is kept well-maintained and insured where appropriate. The PA would be liaising with IT to resolve personal and business matters as well as researching ad-hoc projects.
The PA will be dealing with complex travel and diary management for the family who have three children at boarding schools in the UK and who have homes internationally in Switzerland, Florida and London. You will be ensuring best flight purchases, seats and timely boarding are always adhered to.
This role will suit a strong and independent minded thinker, who is capable of working ‘virtually’, very closely with what is a close-knit, long established and highly successful, small team. It will require a “can do” attitude to achieve results and not measure workload by activity and a personality which is not “clock watching”, especially in providing family travel support and in liaising with the US where the business principal spends three to four months of the year. In return, it offers a highly stimulating and interesting role to a thorough and capable organiser who can shape this position to their own mold and over time, can offer considerable flexibility.
It is essential that the successful candidate has solid experience in a major global commercial center. This position would suit a native English speaker, or someone with considerable experience of working in an Anglo Saxon working environment, with fluent French language skills as a further prerequisite.
You will be a self-starter capable of dealing with a multifarious and constant workflow which may include, and not limited to:
- Administration for: various family properties, although especially those in Switzerland (three properties) and another three Swiss rental properties (one rented to an UHNWI).
- Organising check-in and local travel/car pickups and logistics for three boys travelling every three weeks to boarding school.
- Similar matters for the parents who travel very frequently (flights are mainly booked by the family).
- Also assisting with diary management for the business principal around travel itineraries and hotels.
- Managing cars, multiple insurances, health care and other “back office” responsibilities for six family members which also extends to two other senior colleagues
- Considerable liaison with suppliers and practical logistics of the various family and rental properties.
You will be expected to show a degree of resourcefulness in not only solving issues, but getting ahead of them so that the same issues do not arise.
The salary on offer will be up to £40,000 depending on experience and you will be joining a long-standing, close-knit existing team of 3 support staff, which is a lovely added bonus! Please note you will be contracted on a self-employed basis and there are wider employee benefits which will be discussed with successful applicants.
If interested to hear more, please do get in touch, we'd love to hear from you!
Please note candidates with relevant experience and excellent, checkable references need only apply.